Privacy Policy – Rayae Notary Services LLC

This Privacy Policy explains how Rayae Notary Services LLC, a Mobile & Remote Online Notary Public commissioned in the State of Florida, collects, uses, and protects your personal information when providing notarial services. We are committed to safeguarding your privacy and maintaining the trust you place in us as an impartial witness to your transactions.

In the course of providing notary services, we may collect:

• Personal Identification Information: Your name, address, date of birth, and details from the identification document you present (e.g., driver’s license, passport).
   
• Document Details: Information contained in the documents being notarized.
   
• Journal Entry Information: Legally required details about each notarization, such as date and time, type of document, and type of identification used.
   

We use the information collected for the following purposes:

• Perform Notarial Acts: Verifying identity, witnessing signatures, administering oaths, and certifying document copies.
   
• Maintain a Notarial Journal: Recording legally required information for each notarization.
   
• Compliance with Legal Obligations: Responding to lawful requests from courts, government authorities, or law enforcement.
   
• Accounting and Billing: Processing payments for our services.
   

We do not sell, trade, or rent your personal information. We may share information in limited circumstances, including:

• To comply with legal obligations (e.g., subpoena or court order).
   
• With the Florida Department of State, as required by law.
   
• With trusted third-party service providers, such as payment processors.
   
• With our RON service provider, only as necessary to facilitate online notarizations and in compliance with Florida law.
   

For remote online notarizations using audio-video technology, we follow the requirements outlined in Florida Statutes Chapter 117, Part II:

• Identity Verification: We confirm identities using knowledge-based authentication, credential analysis, and remote presentation of government-issued IDs, as required by law.
   
• Recording and Retention: All RON sessions are recorded and maintained for at least 10 years by our RON service provider, capturing the entire notarial act and identity verification process.
   
• Electronic Journal: We maintain a secure electronic journal for all remote online notarizations, as required by law.
   
• Security: Our RON platform uses end-to-end encryption, digital certificates, and tamper-evident technology to protect your information.
   

We take multiple steps to safeguard your information:

• Notary journals are kept confidential.
   
• Sensitive data, including payment information, is encrypted using SSL technology.
   
• All data is stored securely with restricted access.
   
• Our RON service provider is required to implement similar security measures to ensure confidentiality and integrity.
   

• Not Legal Advice: Rayae Notary Services LLC is not a law firm and does not provide legal advice.
   
• Document Acceptance: Please verify with your document recipient that notarization is acceptable. We are not liable for legal outcomes related to notarized documents.